Research institute of the Bulgarian Academy of Sciences
Digital reporting of an EU-funded research project
How Bau24 streamlined quarterly reporting of a large scientific project with 8 subcontractors.
The challenge
- Coordinating 8 subcontractors
- Strict quarterly reporting to European standards
- Centralizing financial documents and timesheets
The solution
- 1
Centralized subcontractor management
Each subcontractor has its own access. Instead of dozens of emails, the project manager uses automated tasks: the system sends deadline reminders and subcontractors upload financial reports and expense documents directly.
- 2
Visual progress control
Colour-coded statuses and completion indicators reveal delays instantly, so the quarterly report is ready on time.
- 3
Precise tracking of research work
Researchers record hours in detail; summaries per researcher across all subcontractors go to payroll; machine time for the equipment used is tracked as required by the programme.
- 4
Absences for the host organization
Leave and sick leave are managed in the same system, so availability reports and project salaries are calculated correctly.
- 5
Personal workspace
Each researcher has an individual view with a calendar of tasks, hours and absences on one screen.
The results
- Full transparency of every lev spent and every minute worked
- Far fewer emails and attachments
- Reports delivered on time each quarter
Modules used
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