Main modules
The Leaves module digitizes the process of requesting, approving and processing absences across the organization. It streamlines the administrative work, makes communication between employees and managers easier and helps organize and plan working time better. Requests and the documents that accompany them are handled electronically — from submission to approval and signing — so fewer paper documents are needed, time is saved and up-to-date information on absences in the company is always close at hand. Submission, approval, signing and reporting come together in one digital process.
Employees submit absence requests anytime, from a computer or a phone, with photos of sick notes attached when needed.
Requests pass through approval levels defined in line with your organizational structure and internal rules.
Approved requests and orders are signed electronically, individually or in bulk.
Employees track their requests at any time and get an automatic e-mail on signing, refusal or return.
Track remaining leave balances by year and draw up an annual leave plan.
Individual work calendars match your company's specifics, and a substitute can be appointed for the absence period.
Absence data is transferred to the payroll system by file or through a direct integration.
Signed requests and orders are registered in Bau24 or in another system used by the organization.
The attendance and absence report is generated automatically.
While a manager is away, their main substitute approves in their place.
The request shows the remaining days, blocks submission without balance and warns about overlaps.
Form 76, a leave calendar, entitlements and balances — exportable as XML or XLSX for payroll.
Shift planners see who is absent and who substitutes them, without seeing the type of absence.
Working days and public holidays are entered manually or loaded automatically per country.
Choose the path that fits each absence type — from a single step to a multi-level route that follows your org chart.
Started by the employee or by HR; a photo of the sick note can be attached. HR reviews it and the sick leave becomes active. It can be recorded in a separate register of sick leaves.
Ideal for small companies. After an optional HR review the request goes to the office manager of the employee's office; on approval the leave order is issued and can be signed with a qualified electronic signature.
The path mirrors your organizational structure. For each absence type you choose which departments must approve; the request climbs from department head to the next level up, and the order is issued at the last configured level — which need not be the top of the chart.
General manager
approves & issues order
Director
Sales · approves 2nd
Department head
North team · approves 1st
Employee
Department head
South team
Director
Finance · approves 2nd
Department head
Accounting · approves 1st
Employee
The request climbs the org chart from the employee's department head upwards. You choose per absence type which levels must approve and where the order is issued.
A closer look at what the module does day to day.
Electronic request submission
Employees can submit absence requests at any time and from anywhere, through a computer or a mobile phone. When needed, photos of sick notes or other supporting documents can be attached to the request.
Flexible approval process
Requests pass through approval levels defined in advance, in line with the organizational structure and the internal rules of the company. This ensures consistency, traceability and control over the whole process.
Electronic signing
After final approval, the requests and the corresponding orders can be signed electronically. Signing can be done individually or in bulk, which greatly eases the processing of large numbers of documents.
Automatic notices and status tracking
Employees can check at any time what stage their submitted requests have reached. When a document is signed, refused or returned for additional documentation, the system sends an automatic e-mail notice.
Leave control and annual planning
The module allows tracking of the remaining balances of limited absences by year and drawing up an annual leave plan. This supports a better distribution of resources and planning of the teams' work.
Flexible work calendars and substitution
Where necessary, an individual work calendar can be configured to match the specifics of your company. While a request is submitted or approved, a substitute employee for the period of the absence can also be appointed, in line with the organization's internal rules.
Integration with payroll systems
After processing, the information on absences can be transferred to the payroll system by file or through a direct integration, depending on the possibilities for communication between the systems.
Electronic document register
Electronically signed requests and orders are registered in the corresponding register, which can be part of Bau24 or of another system used by the organization.
Automatic Form 76 generation
The form for reporting attendance and absence is generated automatically, which reduces manual handling and administrative effort.
Substitutes with delegated approval
For each absence type you decide whether a substitute is required or optional. Several substitutes can be chosen; the main one is notified by e-mail and — while a manager is away — takes over the right to approve on their behalf (up to 3 hand-overs by default, more if configured).
Balance and overlap checks
The request shows the remaining days of entitled leave and can block submission when there is no balance. It warns about overlaps with existing absences, can create a termination request automatically and shows whether the substitute is away in the same period.
Reports and payroll exports
Form 76, a leave calendar (requested, approved, planned), requests, approved absences, entitlements and balances. HR and the general manager see everyone, managers only their own teams. Data can be exported as XML or XLSX for import into payroll systems.
Schedule view for planners
People who prepare shift schedules can see who is absent and who substitutes them — without seeing the type of absence.
Country work calendars
Working days and public holidays can be entered manually or loaded automatically for the respective country.
The Leaves module brings the submission, approval, signing and reporting of absences together in one digital process. The result is better organization, less administrative burden and more effective management of the time and resources in your company.
Less administrative work
Digitization of the processes and reduced handling and storage of paper documents.
Saved time
Faster submission, approval and signing of requests, including bulk processing.
More transparency and control
Clear traceability of requests and access to up-to-date information on their status.
Better team planning
Easy tracking of leave, available limits and planned absences.
Fewer manual operations
Automatic document generation and the possibility of integration with payroll systems.
Flexibility to the needs of the business
Settings in line with the internal rules, the work calendars and the organizational structure of the company.
Bau24 — more automation, fewer administrative tasks.
Research institute of the Bulgarian Academy of Sciences
How Bau24 streamlined quarterly reporting of a large scientific project with 8 subcontractors.
PERFORMING ARTS ORGANIZATION
Engagements, Leaves and Registers implemented on top of the theatre's existing organization.
Customization by request
From customer order to accredited inspection and final invoice — in one tailored workflow.
Start with one module and add more as you grow. We'll show you Bau24 on your own processes.
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